Basic forms normally used by an emergency communication station are available on line at SRQARES.org.  Upon SRQARES activation, make sure to down load and make copies.  Following the incident or at the completion of a shift change, all paper work; ICS -213 messages passed, and completed ICS 214 forms should be forwarded to the SRQARES Emergency Coordinator at REDCOM. Delivery options include:

• Hand delivery to REDCOM, or
• Send via WinLink to N4SER-3, or
• Send by email to admin@srqares.org.

Your ICS-214 activity log should include any significant event that occurred during your shift. At a minimum it should include:

• Your check in and ROAR report to the NCS
• Your receipt of any assignment
• Your departure to and arrival at an assignment and the name of who you reported to
• Any messages, especially ICS-213 forms that you transmitted by radio and who received them when transmitted (callsign and name)
• Your release from an assignment and the name of the person who released you.
• Your departure from an assignment and return to home or REDCOM

These logs are used to evaluate the overall performance of our SRQARES response and traffic handling. The SRQARES management team needs to evaluate what worked and what didn’t and what steps need to be taken to improve our support role.  This information is also used by the County in calculating volunteer hours involved (in-kind donations for which they are eligible to receive Federal disaster funds.

Even at your home station an ICS-214 form should be used for ALL SRQARES activities.  The form is a legal document reporting your activities during an incident.  The ICS-213 form is the general message form normally used in recording and transmitting messages.  ICS-213 forms should be retained documenting message traffic handled by your station.  Both the 213 and 214 forms should be submitted to the EC as soon as possible following an incident.